6 Effective Job Application Email Tips For Freshers

There was a time when you had to fill out a job application by hand. With the “EasyApply” button on LinkedIn and sending in a job application email, we can apply for jobs from anywhere in the world with just a few clicks.

Sending a job application by email will be the standard for the foreseeable future. Consider it as knocking on employers’ doors, making a good first impression, and giving your elevator pitch before handing in your résumé and possibly a video.

Employers may not even view your resume if your job application email is bad, even if you have an amazing cover letter and resume. Here are our 6 effective job application email suggestions for freshers to help you land an interview.

Also Read: 3 Standard Resume Formats You Should Know For Jobs In India

Here Are 6 Effective Job Application Email Tips For Freshers

Job Application Email Tips For Freshers
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1. Only use a formal email address.

Several years ago, you may have developed a nice or funny email address. However, you are no longer a teenager, and when looking for a legitimate job as a fresher, you will need to use a formal email account.

If you don’t have a formal email address, it will only take you 5 minutes of your time to set one up. There are no shortcuts – avoid using numerals and instead use your complete name. An official email address establishes your professionalism and credibility.

2. Use a Catchy Subject Line

Because hiring managers receive hundreds of emails each day, your email subject line must stand out to catch their attention.

Make the subject line concise and error-free. The subject line of an email can normally be 60 characters (12 to 14 words) long. Take into consideration that many emails are being read on smartphones, which may only display 30 characters (6 to 8 words).

“Application for (Job Role) – (Name)” is a good subject line format to use. “Application for Digital Marketing Associate – Rohit Rana” can be an example.

3. Appropriately Address Your Recipient(S)

It’s not a good idea to address recruiting supervisors using the phrase “To whom it may concern.” The employment market is competitive, and being able to correctly address them will give you an advantage.

Begin by looking for their names on the job description and notice of hiring. Next, look them up on their website and LinkedIn to learn more about their names and positions. If you know who they are and what they do, hiring managers are more likely to be impressed.

If all else fails and you can only find their HR department’s generic email, you can address them as “Dear Hiring Manager” or “Dear Sir or Madam.”

Also Read: 5 Simple and Best Resume Summary Tips for Fresh Graduates

4. Maintain A Simple And Concise Approach

To begin, keep your job application email formal and respectful by avoiding emojis and acronyms like “FYI” and “tbh.” It should also not be very long. Your resume should not be copied and pasted into an email. Instead, try this three-part structure:

The first section is your self-introduction, which should be no more than two sentences long. Introduce yourself, including your name, graduation year, and the position for which you are seeking.

The second section is the most significant. Consider it as an answer to the question, “Why should we hire you?” Select the most relevant sections of your resume, personalise your profile, and emphasise why you are the ideal candidate for the job and how you can contribute to the company’s success.

Because you have little to no professional experience, it would be extremely advantageous for you to highlight any of your technical skills, interpersonal skills, or experience in order to set yourself apart from the hundreds of other applications.

Finally, include a Call to Action (CTA) section to the job application email. Provide proper contact information, and indicate how hiring managers can reach you or when you’ll follow up on the job application with the hiring manager.

5. Make sure your job application email is error-free.

There should be no grammatical or spelling problems in your job application email. This is to demonstrate your attention to detail and professionalism. Proofread everything because spell-check and autocorrect don’t always work.

Make sure your email for a job application is easy to read. Request that your friends and family proofread your email as a favour. Read your email aloud to catch any grammatical errors or difficult phrasing.

6. Don’t Forget to Take Care of Your Attachments

Sending an application letter without the necessary documents, such as a cover letter, CV, and curriculum vitae, would be odd. Here are some attachment hints:

  • Put huge files in a ZIP folder.
  • Make a clean name for your documents and include your entire name.
  • If required, include connections to your previous work (articles, videos, and websites) in the body of your email.
  • Create Google Drive URLs for huge downloads.
  • Different versions of Microsoft Office can cause Word files to be deformed.
  • Due of compatibility difficulties, avoid formats like HTML, BMP, and EPS.
  • Most computers can open PDF files, so send them that way.
Job Application Email Tips For Freshers
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Also Read: How to Make The Best CV For Job, Complete Guides

Final Thoughts

As a freshers, we hope that our job application email tips will be helpful. It’s time to send out your job application email, together with a great cover letter and a well-written CV, in the hopes of landing your ideal job.

Remember that first impressions matter, and investing extra time into perfecting your job application email could open up a whole new world of professional possibilities.

Ruchi Rana
Author: Ruchi Rana

CV, Interview, Job, news, Resume