How to write resignation letter? writing tips, samples, and templets

Writing a resignation letter can help you retain a positive connection with your employer, regardless of why you’ve decided to leave. A good resignation letter expresses your intentions to depart professionally and concisely, thanks them, and provides assistance with the transition.

We’ll go over how to draught a resignation letter, what to include, and how much notice you should give in this article. In addition, we provide resignation letter examples and a template to assist you in writing your own.

What is a Resignation Letter?

A resignation letter is a formal letter issued by an employee to their employer informing them that they would be leaving. To put it another way, it’s a legal way of quitting. The purpose of a resignation letter is to provide an official record of notice, provide facts about the employee’s last day, identify any next steps, and preserve a positive relationship with the employer.

A resignation letter is a written notice used to notify one’s intention to leave a job. The main purpose of drafting a work resignation letter is to produce an official record of notice, but it’s also a show of civility. A letter of resignation can be used to convey information regarding your last day at work, assist with the transition, and thank your employer for the opportunity to work for them.

Resignation Letter
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How to write resignation letter?

The prevailing view on resignation letter is that the shorter the better. There’s no need to go into detail about why you’re quitting. Instead, be direct and professional, and lay out any crucial details concerning the termination procedure.

Here are some pointers to consider when writing your resignation letter:

1. Keep it short and sweet

In the first paragraph, mention that you’re resigning (or even the first sentence)

2. Professionalism

Do not use it to vent your frustrations, disparage the company, or criticise other employees.

3. Give your last day’s notice

specify the deadline for which you are willing to work.

4. Give transitional information

You might offer to assist in the search for a replacement or commit to complete specific projects and activities before your last day.

5. Check spelling and grammar

Before sending the letter, double-check that all of the information is correct and that there are no mistakes.

6. Seek legal help

You may wish to get professional legal guidance about your resignation procedure, depending on the nature of your work.

Also Read: 4 Best Tips for Getting a Job Fast

Resignation Letter Writing Tips

How to write resignation letter? writing tips, samples, and templets
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It’s critical to remember what you should and shouldn’t do when you present your resignation note to your manager. Remember the following key points and best practises.

Make certain to:

  • Send a physical copy with your signature as well as an email copy.
  • Discuss your employment’s final details (the last few days on the job)
  • Offer to assist in the transition of the position to another employee within the organisation.
  • Give the appropriate amount of notice (the number of days will be listed in your original employment agreement)
  • Prepare your workstation and personal belongings in case your employer wants you to depart right away.

Avoid using:

  • Objecting to the corporation or its employees
  • Refusing to work during your notice period (unless you are asked not to come back)
  • Taking pride in a fantastic new work opportunity you discovered
  • Avoiding your boss and refusing to discuss transition plans
  • Persuade coworkers to resign as well
  • False information or rumours

Resignation letter samples

There are various resignation letter available for leaving a company. Here are five sample work resignation letter, as well as a free template you may use to write your own:

1. Simple resignation letter Sample

A simple resignation letter is shown below:

Kishore Sharma

Front Office Supervisor
Hyatt regency
Weikfield IT Citi Info Park, Nagar Rd, Sakore Nagar,
Viman Nagar, Pune, Maharashtra 411014

May 22, 2022

Dear Vinod,

I’m writing to formally inform you that, as of December 23, I’m quitting from my employment as Housekeeping Supervisor at Hyatt Regency Pune.

During my stay with Hyatt Regency Pune, I appreciate the chance for professional development you gave. Thank you for your encouragement and support.

Please let me know how I can assist at this time of transition. I wish you and your organisation every success.

Kishore Sharma

Also Read: Work remotely: benefits, tips, challenges and about how to make it work for you

2. Professional resignation letter sample

A sample of professional resignation letter is as follows:

Dear Ms. Shikha,

Please accept this letter as formal notification of my resignation from APPLIOT AUTOMATION PRIVATE LIMITED’ position of financial accountant. Friday, March 11th, will be my last day.

I’d like to express my gratitude for the opportunity to serve in this capacity for the past four years. I had the opportunity to work with the heads of research, procurement, human resources, sales, and marketing during my time there. I appreciate the numerous training sessions and growth and development programmes that have helped me become a well-rounded heavy chemicals manufacturing specialist.

I will complete any outstanding responsibilities over the next two weeks, and I am available to assist with the hiring and training of new personnel during that time. Please let me know how I can help you with the transfer.

I wish you and your organisation continued success and look forward to keeping in touch.

Sudeep Vist.

3. Two-week notice resignation letter sample

Here’s an sample of a resignation letter with two weeks’ notice:

Greetings, Miland!

I’m writing to formally notify you that I’ll be leaving my work as accounts manager at NYETEC EMISSION ABATEMENT TECHNOLOGIES PRIVATE LIMITED in two weeks.

For me, the last 12 years have been extraordinary. I value the opportunity to manage over $200 million in client accounts, develop meaningful relationships with high-net-worth individuals, and perform at the top of the hedge fund business.

Thank you for creating an environment that has allowed me to advance in my career. I wish you and your firm the best of luck. If there is any way I can help with the transition, please let me know. I wish to stay in touch with you.

Rohit Rana

4. 24-hour notice letter of resignation sample

A 24-hour notice resignation letter looks like this:

Dear Punam,

Please consider this letter as formal notice that I will be leaving my work as a quality assurance officer at India Times on September 12th. I apologise for not being able to give you sufficient notice to prepare for the move. Circumstances beyond my control forced my resignation.

I appreciate your assistance and encouragement during my time at the company.

Please accept my apologies for the late notice. I wish you and your company the best of luck and look forward to keeping in touch.

Kishore Mishra

Also Read: Apply Jobs Email: How to Apply for Jobs via Email

5. Immediate resignation letter sample

The following is a sample of an immediate resignation letter:

Greetings, Mr. Vinod!

I am writing to advise you of my formal resignation from the National Park Service as a park ranger.

I understand that my contract will expire on March 24, but I need to resign right away for a personal reason.

Please tell me how I can help with the transfer. Thank you for the chance to work with you and your team. Please accept my sincere apologies for the short notice and any trouble caused by my decision.

Shyam Kumar

Resignation letter template

When you quit a job, you should write a resignation letter to establish the tone for your exit. What should your resignation letter contain?

1. Greetings

Your resignation letter should be addressed to the proper person. Your resignation letter will almost certainly be addressed to your immediate supervisor or HR representative, but it may also be addressed to your team, department, or the entire company. In business letters, you can use the standard salutation. For example “Dear Ankush” or “Dear Mrs. Sita”.

2. Your objective

Your resignation letter’s body should explicitly declare your intention to leave the company. Mention your current position and the name of the company. You can mention your departure date in this statement or move on to the next paragraph for more information.

For Example: “I am writing to inform you of my resignation as marketing manager at EW Pvt. ltd., effective December 23,”.

3. Date of departure

Your resignation letter should include information regarding your last day of employment.

Standard notice is two weeks, however depending on your circumstances, you may be departing right away or giving greater notice. You might also provide information about any outstanding projects or payments that you need to complete before leaving the organisation. This permits the organisation to plan for your imminent leave and recruit a successor.

4. The reason(s) for your departure

Health issues, relocation, financial rewards, and other factors are all reasons for resignation. While you should provide your employer a clear explanation for your departure, your resignation letter does not need to include personal information. Maintain a respectful and professional tone.

5. Gratitude

A resignation letter allows you to express gratitude to your employer for providing you with the opportunity to learn, collaborate with exceptional colleagues, gain significant experience, and make a living. Thanking your employer can help to create a pleasant tone for the rest of your time there and guarantee that you maintain a great relationship when you leave.

For Example: “I appreciate the professional and personal development opportunities you gave for me at Importonic Inc,”.

6. An offer of help with the transition

You’ve come to offer your assistance in making the transition as smooth as possible for the company. “Please let me know how I may assist you in recruiting and training a replacement,” for example.

7. Your contact details

Finish with a complementary close. Sign above your typed name if you’re sending a hard copy of your resignation letter. If you haven’t already done so, include your personal information following your signature. This should include your current job title and professional contact information. You may also include your personal contact information to help the employer contact you after you’ve left.

For example:


Deepak Jagtap
Marketing Manager, Rewire production pvt. ltd.

411028 Pune.

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What should be your next step? 

If you have decided it is time to find a new job, you will need to have your resignation letter with you. Even if you are leaving your position voluntarily, it is good practice to keep a letter on hand in case you need to hand it over as evidence of misconduct or as part-worth of evidence for your next job. Keep your letter concise and to the point so that it does not come across as begging for a job offer or an extension on your leave. This letter is the formal announcement that you are leaving your job and wishing your former colleagues well. It is not only a formal letter but also a formalized plan for your future employment and career. Presented appropriately, a resignation letter can be a great way to leave a job with dignity and grace, and you may even get a raise or a promotion as a result in your new company, good luck! 

Author: Admin

Careers, development, Resignation, Work