Job Transfer Letter: Introduction, Writing Tips, and Sample

What is transfer letter?

Job Transfer Letter is a document used by employees to inform their employer that they are seeking to transfer from one location to another. Transferring your job location is a wonderful way to save money on housing, commute time, and other benefits of living in a different part of the state. However, it can be a nerve-wracking experience if you haven’t done it before. This article will walk you through the steps of transferring your job location, step-by-step.

 A job transfer request letter is a formal document that requests the transfer of an employee from one position to another at the same company. This can be done either voluntarily or involuntarily. An involuntary transfer letter is usually issued when an employee has been terminated or laid off. In this case, the employer issues the transfer letter to the employee’s current supervisor, who then forwards it to the HR department. A voluntary transfer letter may be requested by an employee if he/she wants to move to a different geographical area. This is usually done after a period working for the same company. If the employee does not want to relocate, they should inform their manager about the reasons behind the decision. When requesting a transfer letter, employees are expected to provide information regarding their reason for leaving their previous employment. They should also explain how long they have worked for the company, what their responsibilities were, and whether they had any complaints.

 Once the transfer letter is approved, it is sent to the employee’s former supervisor, who then sends it to the human resources department. After receiving the transfer letter, the HR department will contact the prospective employer and ask them to fill out an application form.

Read: Joining letter: Writing tips, format, and sample

Tips to write job transfer letter:

  • When it comes to transferring to a new job location, it is important to submit a formal letter to your supervisor letting them know of your decision.
  • Include projects that you worked on, skills that you developed, or anything else that would help demonstrate your value.
  • Give a valid reason to manager/employer for your transfer, for example – home sickness, family issues etc. which will help as a bonus point to your transfer letter.
  • Always remember to keep your transfer letter brief. Keep it simple and straight forward. Make sure that you do not add too much fluff or unnecessary information. Your transfer letter should only contain relevant information that will help convince the manager to transfer you to your desired branch/location.
  • Do not forget to proofread your transfer letter before sending it off.  Make sure that everything is spelled correctly and that you did not make any grammatical errors.

Read: Working Experience Letter’s Introduction, Format, and Sample

Job transfer letter sample:

Job transfer letter sample
Job Transfer Letter: Introduction, Writing Tips, and Sample 3

Date – ________

Dear [Employer], 

I am writing to request a job transfer to a new location. I have been working as ________ with the company for [number of years] and I love my job, but I feel like it is time for a change. I am interested in transferring to the [new location] branch. I am finding that due to some family issues I am not able to advance in my career at my current job location. I can also send you details regarding my family problems if you would like. 

 I am confident that I can be just as productive and successful in another location and would appreciate your help in this matter. I am looking forward for your response, thank you . 


[Your name]

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We hope you find our article helpful and informative. Please feel free to share your experience in the comments. Thank you.

Ruchi Rana
Author: Ruchi Rana

Careers, development, Work